Content

Introduction

To access this function, the user can go to Finance > Recurring Invoice

Then, the user can see the list of the recurring invoice and view the status.

To start, click on the Recurring Invoice button.

User can see a list of recurring invoice available.

The column with the label Status (Active / Inactive) is to indicate if the recurring function is applicable or not.

Active = recurring is function and the invoice will be sent out based on the billing frequency

Inactive = recurring is not function and the invoice will not be sent out to the client.

Create Recurring Invoice

To start to create the invoice click to the button Add Recurring Invoice+

Client

A client can be selected from the dropdown button provided.

Currency

Currency for the invocie can be selected from the selection of the currency. By default the currency available are; USD, MYR and EUR. User can add more currency from the setup available Setting > Currency Settings

The exchange rate is calculated from the default currency, and it is updated on daily basis automatically.

Invoice Date & Due date

Choose the invoice date and the due date

Billing Frequency

In this setting, the user can choose the billing frequency.

With the recurring invoice, the system will send an invoice automatically to the client email based on the frequency of billing. The available billing frequently are;

    • Daily
    • Weekly
    • Bi-Weekly
    • Monthly
    • Quarterly
    • Half-Yearly
    • Annually

Click to the dropdown button to choose

 

Billing Cycle

User can set how many time the billing going to be sent out to the client, by insert the value of the Billing Cycle in number format.

Let say insert value of 5 in the box, and choose the Billing Frequency as Daily, then the system will be sending the invoice 5 time – once a day for 5 days.

Let say insert value of 3 in the box, and choose the Billing Frequency as Weekly, then the system will be sending the invoice 3 time – once a week for 3 weeks.

The customer will get the invoice with the same detailed description (except the invoice number is different).

 

Add Product & Services

User can add product & services by click on the dropdown button

Click on the Add Product & Services button.

The dropdown will list all available Product & Services, once selected click on Add+ button.

Once added, the Product & Description will be listed

Add Item

User also can add an item if the Product & Services are not yet available in the list of Product & Services.

This can be helpful if the user has an item that can be created instantaneously.

Click on the button +Add Item to start.

 

Item

Insert the item and the description

Qty/Hrs

Update the quantity or hours.

Hours can be useful if the user provides work that can be valued by the number of hours spent.

Unit Price

Insert the unit price (without the currency code)

Tax

Update the tax if the business is entitled to collect a tax.

Click on the gear icon available to add tax.

Insert the tax name and the rate in percentage.

Amount

The amount will be automatically calculated based on the value insert in Qty/Hrs and Unit Price.

User can also add the item by proceeding with the +Add Item button.

Note

If the user has a note to be inserted, use the text area provided to enter any notes require. The note will be display in the Invoice.

Save

Once done, the user can click on the Save button.

The created recurring invoice will be listed within the list of Recurring Invoice.

 

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